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Privacy Policy

Privacy Policy

Last Modified: 17th February, 2025
SUMMARY: Welcome, here is our privacy policy. This policy sets out how Bee Content Design Inc., processes the information that we collect about you when you use our Services. This policy also explains the choices that you can make about the way that we use your information.

BEE Content Design, Inc., with registered office at 450 Townsend St., San Francisco, CA 94107, USA (“BCD”), makes constant efforts to safeguard the privacy of users of its software (the “Software”) and websites https://beefree.io/ and https://reallygoodemails.com (including their related sub domains such as https://developers.beefree.io/, https://support.beefree.io, https://docs.beefree.io, https://status.beefree.io, https://merch.beefree.io, https://unspam.reallygoodemails.com/ and other subdomains owned by BCD dedicated to specific matters or events) (“Websites” and, together with the Software, the “Digital Properties”). We have prepared this document (the “Privacy Notice”) to explain how your Personal Data, as defined below, will be processed within our Digital Properties or during your business relationships with BCD. The Privacy Notice provides you with the information you need in order to express explicit and informed consent to the processing we conduct, if you agree with it.

In general, any information or Personal Data you provide to BCD through our Digital Properties, or that is collected in any other way through the Software as you use the services BCD provides (the “Services”), and/or during your participation in events organized by BCD (“Events”), and/or through lead generation tools which might be used by BCD, as better defined in subsequent Paragraph 3, will be processed in accordance with the internationally acknowledged principles of lawfulness, fairness, transparency, purpose and storage limitation, data minimization, accuracy, integrity and confidentiality.

This Privacy Policy must be read in conjunction with (i) the terms of service of one of our Services as time pertime available on our Websites and (ii) these pages: https://beefree.io/gdpr/ and https://reallygoodemails.com/privacy, (including its related sub domains such as https://developers.beefree.io/, https://unspam.reallygoodemails.com/ and other subdomains owned by BCD dedicated to specific matters or events).

Contents

SUMMARY: Below, you'll find the contents of our Privacy Policy. By clicking on the individual chapters,you can easily navigate between the different sections for a smoother browsing experience.
1. Data Controller and Data Protection Officer
2. The Personal Data we process and source of data
a. Name, contact details and other Personal Data
b. Special categories of Personal Data
c. Data voluntarily provided by the Data Subject
d. Data automatically collected when sending e-mails or communications.
e. Browsing data
f. Cookies
3. Purpose of processing
4. Lawful basis and mandatory or optional nature of processing
5. Recipients of Personal Data
6. Transfers of Personal Data
7. Storage of Personal Data
8. Rights of the Data Subject
9. Amendments

1. Data Controller and Data Protection Officer

SUMMARY: Here you will find our contact information to get in touch with us.

BCD, as identified in the opening to this Privacy Notice, is the Data Controller for all Personal Data processed through the Digital Properties.

You can contact BCD’s Data Protection Officer (“DPO”) at the following address: dpo@beefree.io.

2. The Personal Data we process and source of data

SUMMARY: As you engage with our Digital Properties, BCD will process your Personal Data, including identifiers like name and contact details, collected through your usage decisions and activities. We collect info about you that you choose to give us, for example when you register an account, use the Service or otherwise interact with us.

BCD will process your Personal Data which, depending on your business relationships with BCD or your decisions on how you use the Services (e.g., to create or not an account on our Websites), may consist of an identifier such as your name, contact details, an identification number, an on-line identifier, and so on(hereinafter, simply “Personal Data”).

We collect the data you provide voluntarily (for example, when you create an account, request assistance or if you decide to take part in the market research and surveys we periodically conduct through the Software and/or the Websites, or when you fill a form online such as when you report a vulnerability issue, or when you interact with the AI chatbot on our Websites), data from analysis of your activities on the Digital Properties, certain data of other third parties (users external to the Digital Properties) when invited by BCD users and customersto collaborate with them, as well as aggregated data and prospect data collected by our third-party providerson social media platforms. We may also collect your Personal Data if you intend to participate to Events organized by BCD.

BCD may also receive personal data from external tools or services connected via integration features available within its
Digital Properties.

More generally, we process the following types of Personal Data:

a. Name, contact details, and other Personal Data

For you to access and use one of our Software as well as to use certain features of the Websites, you must create an account. To do this we need you to provide us with your e-mail address, a password, your name, last name, and your company name (if any). In case you create an account on https://reallygoodmemails.com, you can also upload a profile picture. BCD may also collect any additional information you decide to provide through market research or surveys.

The same information may be collected in various sections of the Websites, including, particularly, areas where you request the Services, when you interact with the AI chatbot on our Websites, or when you ask for information relating BCD’s Services. If you provide your email when using the AI chatbot on our Websites, you may receive a one-time summary of the conversation, if requested.

Furthermore, BCD shall process email addresses of other third parties (users external to the DigitalProperties) when BCD users and customers require their collaboration in order to allow them to carry outany activity on shared documents, as well as some information related to their activities on BCD systems(such as access and operational logs automatically collected by the systems).

When using connectors with third-party platforms (e.g., Canva), users may authorize the connection of their third-party account, resulting in the transfer of data — including metadata or content (which may contain personal data) — to the BCD Software. Such data is processed by BCD as data controller. Users remain responsible for ensuring that shared content does not include personal data, except as permitted.

BCD may collect and process your personal data also from publicly available sources or third-party providers, such as professional networking platforms or business databases. This data is used in conjunction with lead generation tools to identify individuals belonging to or representing companies that can benefit from our Services. We only use data that is publicly available or provided to us by third parties with appropriate rights to share it. This Personal Data is processed in accordance with sections 3 (a) to (i) of this Policy.BCD may also process your Personal Data when interacting with you for business purposes, such as duringvideocalls (e.g., video recordings) and Events (e.g., name, email address, job title, company, accessibilityrequirements, as part of the ticket purchasing process, and/or photographs and videos, if applicable). This Personal Data is processed in accordance with sections 3 (f) and (j) of this Policy.

b. Special categories of Personal Data

Certain areas of the Digital Properties (e.g., the Contact form) may include open text fields, where you can provide to BCD information which may contain Personal Data.

As these fields are completely open, you may use them to disclose (inadvertently or not) more sensitive categories of Personal Data, such as data revealing your racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership. The content you insert or upload in these fields may also(inadvertently or not) include other types of sensitive information relating to you, such as your genetic data, biometric data or data concerning your health, sex life or sexual orientation.

During your participation in the Events, BCD may also collect information concerning your health (such as details regarding dietary preferences and/or allergies).

BCD asks that you do not disclose this kind of Personal Data, unless you consider this to be strictly necessary.Please mind know that these sensitive categories of Personal Data can only be processed with your explicit consent, in compliance with the current legislation. BCD underlines the importance to express your explicit consent to process this sort of Personal Data, where you to decide to share them.

BCD does not process this type of Personal Data for any purpose unless the processing is considered strictly necessary according to the conditions above. In such a case, this Personal Data is processed in accordance with sections 3 (a) of this Policy. This Personal Data is processed in accordance with sections 3 (f) and (j) of this Policy.

c. Data voluntarily provided by the Data Subject

As mentioned in the previous section, certain areas of our Digital Properties allow you to post various types of content, available to BCD which may include Personal Data related to other persons and/or other Personal Data (e.g., where included in files or images of the message content by using the e-mail editing features, or included in chat with the AI chatbot on our Websites).

In any situation where you decide to share Personal Data related to other persons, you will be considered as an independent data controller regarding that Personal Data and must assume all inherent legal obligations and responsibilities. This means, among other things, that you must fully indemnify BCD against any complaints, claims, or demands for compensation for damages which may arise from processing this Personal Data brought by the third parties whose information you provide through the Software and/or the Websites.

In any case, if you provide or otherwise process Personal Data of third parties, you guarantee from now on - assuming all related liability - that your particular processing hypothesis is based on the consent of the third party concerned or on another appropriate legal basis legitimising the processing of the Personal Data of third parties. This personal data is processed in accordance with sections 3 (a) and from (f) to (j) of this Policy.

d. Data automatically collected when sending e-mails or communications

When we send e-mails or other forms of communications we use, with the explicit and freely provided consent of the user, tracking systems, such as pixel or web beacons, in order to detect the opening of a message, the clicks made on hyperlinks the IP address or the type of browser used to read the message and other similar details.

This personal data is processed in accordance with sections 3 (a) to (i) of this Policy.

e. Browsing data

The computer systems and software procedures used to operate the Software and the Websites acquire certain Personal Data whose transmission is implicit in the use of Internet communication protocols. This is information which could, by its very nature, through processing and association with data held by third parties, permit the identification of users. This category of data includes IP addresses or domain names ofthe computers used by users connecting to the Software, the URI (Uniform Resource Identifier) addresses ofthe requested resources, the time of the request, the method used to submit the request to the server, thesize of the file obtained in response, the numerical code indicating the status of the response given by theserver (successful, error, etc.) and other parameters relating to the user’s operating system and ITenvironment. This data is used only to generate anonymous statistical information on the use of the Software, to check its correct operation, and to identify anomalies and/or abuses.

In addition, the Websites’ operation, as is standard with any Websites on the Internet, involves the use of computer systems and software procedures, which collect information about the Websites’ users as part of their routine operation. While BCD does not collect this information in order to link it to specific users, it is still possible to identify those users either directly via that information, or by using other information collected – as such, this information must also be considered Personal Data.

This information includes several parameters related to your operating system and IT environment, including your IP address, location (country), the domain names of your computer, the URI (Uniform ResourceIdentifier) addresses of resources you request on the Websites, the time of requests made, the method used to submit requests to the server, the dimensions of the file obtained in response to a request, the numerical code indicating the status of the response sent by the server (successful, error, etc.), and other parameters related to the operating system and user’s IT environment.

These data are used to compile statistical information on the use of the Websites, as well as to ensure its correct operation and identify any faults and/or abuse of the Websites. Save for this last purpose, these data are kept as long as they are needed for the specific purpose described above. This personal data is processed in accordance with sections 3 (d), (h) and (i) of this Policy.

f. Cookies

SUMMARY: We use cookies to help you use our Services and for other business purposes. For more informationabout how we use cookies and how you can control them, please review your Privacy Choices and Cookies settingson our Websites.

Definitions, characteristics, and application of the legislation.

Cookies are small text files that sites you visit send and record on your computer or mobile device, which are re-transmitted to the same sites on your next visit. Through the use of cookies, sites remember your actions and preferences (such as, for example, login data, the chosen language, font size, other display settings, etc.)to avoid having to enter them again when you return to the site or browse its pages. Cookies are used mainly for authentication purposes, session monitoring and to save information on the activities of users visiting the site and may also contain a unique identification code able to track the activities of users browsing the Software itself, for statistical or advertising purposes. While browsing a site, you may also receive cookies from sites or web servers different to the one you are currently at (known as “third-party” cookies).

Some operations would be impossible without the use of cookies, which in certain cases are technically necessary for the Websites and/or the Software to operate.

There are various types of cookies with different characteristics and functions, which can remain on your computer for different periods of time: session cookies, for example, are automatically deleted when the browser is closed; persistent cookies, on the other hand, remain on your device for a predetermined length of time. According to the applicable legislation, the use of cookies does not always require your consent. In particular, “technical cookies”, i.e. those used for the sole purpose of transmitting a communication over an electronic communications network, or to the extent strictly necessary to provide a service explicitly requested by the user, do not usually require this consent. In short, these cookies are either essential for the operation of the Software or necessary for the activities requested by the user.

On the other hand, “profiling cookies”, i.e. those aimed at creating user profiles and used to send advertising messages corresponding to the preferences expressed by the users while browsing the net, usually require the user’s prior consent, since they are governed by the applicable regulations.

Types of cookies used by the Websites and the Software and optional enable/disable.

Except for third-party cookies, for which you should refer directly to the corresponding disable or enable procedure available via links, the Websites and the Software uses the following cookies, which can be disabled:

  • Technical browsing or session cookies, strictly necessary for the operation of the Software and the Websites or to permit use of the requested content and services.
  • Analytical cookies, which allow you to understand how the Software and the Websites are used. These cookies do not collect information on your identity or any Personal Data. The information is processed in aggregate and anonymous form.
  • Functionality cookies, used to enable specific functions of the Software and of the Websites and a series of selected criteria (for example, the language) to improve the service provided. We use cookies to distinguish between registered users and anonymous visitors in order to personalise the experience and facilitate interaction with the AI chatbot on our Websites. Use is subject to express consent.
  • Profiling cookies, used to send advertising messages in line with the preferences you express while surfing the net.

BCD also uses third-party cookies from websites or web servers other than BCD, for the purposes of said third parties, which also include profiling cookies. Note that these third parties, listed below with links to the relevant privacy policies, are usually independent data controllers of the data collected through the cookies they serve, or act as Data Processors for BCD (i.e. they process Personal Data on behalf of BCD).

Details of the cookies sent by BCD through its Digital Properties are listed here.

This personal data is processed in accordance with sections 3 (d), (e), (g), (h) and (i) of this Policy.

Cookie settings

You can block or delete technical and functional cookies (entirely or partially) through the specific functions of your browser. However, please note that if you do not consent to the use of technical cookies, it may be impossible to use the Software and the Websites, view its contents and use the services it offers. If you disable functionality cookies, the Website or the Software may not be available, or some services or functions of the Websites or the Software may not work properly, and you will have to modify or enter certain information or preferences manually each time you visit the Software or the Websites.

The choices made in reference to the Software or the Websites cookies will in turn be recorded in a specific cookie. However, this cookie may not work properly in some circumstances: in this case, we recommend you delete unwanted cookies and inhibit their use through the functions of your browsers as well.

Your preferences regarding cookies will be reset if you use different devices or browsers to access the Software.

How to view and modify cookies through your Browser

You can authorize, block or delete cookies (entirely or in part) using the specific functions of your browser. You can get more information on how to set your cookie preferences on your Browser through the following links:

  • Google Chrome
  • Mozilla Firefox
  • Microsoft Edge
  • Safari

If you do not use any of the browsers listed above, select “cookies” in the relevant section of the guide to find out where your cookie folder is.

You can also manage your choices regarding third-party cookies using on-line Software such as AdChoice or All about cookies. 
‍

CAUTION: if you disable technical and/or functionality cookies, the Websites or the Software may not be available, or some services or functions of the Website or the Software may not work properly, and you will have to modify or enter certain information or preferences manually each time you visit the Software or the Websites.

Deleting Flash cookies

Click the link below to change your Flash cookie settings.

Disabling Flash cookies

Third parties Websites

The Websites contains links to other websites that have their own privacy policy. These privacy policies may be different from the one adopted by BCD, which therefore does not answer for third-party sites.

BCD’s use and transfer to any other app of information received from Google APIs will adhere to Google API Services User Data Policy, including the Limited Use requirements.

DO NOT SELL OR SHARE MY PERSONAL INFORMATION

Certain types of cookies and related tracking tools, such as for targeted advertising, may involve a data “sale” or “sharing” under the definitions of certain US privacy laws. To opt out from these practices, update your preferences using the link “Cookie Preferences and Your Privacy Choices –√/X” in the footer of our Websites.

3. Purpose of processing

SUMMARY: We will utilize Personal Data from our Digital Properties for various purposes, including providing Services, customizing your experience, marketing communications, profiling, audience expansion, collaboration activities, system improvement, compliance with legal obligations, abuse/fraud prevention and events organization.

BCD will use the Personal Data collected through the Digital Properties for the following purposes:

  1. to provide Services such as: registration and access to the Software and/or to certain features of theWebsites; help if you lose or forget your Software/Websites login details/password (as well as to help you recover certain files or images created when you use the Software should they be stored on the BCD file system); access to all functions of the Software; to respond to requests for support sent to us through the specific section or through the AI chatbot on our Websites, and/or handle reports for any alleged breach of copyrights; to allow you to view accesses to the Software and provide you with any other Service you request (including certain optional features, such as the AI Assistant embedded into ourSoftware); verify your identity and assist you, in case you lose or forget your login/password details for any of the registration services; to enable you to activate a connector to third-party platforms(such as Canva), in order to enable the import of content into the BCD Software; to reply to your requests for information sent through the contacts section or through the AI chatbot on our Websites, and to provide any other Services which you may request (“Provision of the Service”);
  2. to invite you to our events and/or take part in market research and surveys (both on the Software, through the Websites, and off); to send marketing communications, promotions, and advertising, by e-mail, SMS, by phone, by banner, instant messaging, chat, and through the official BCD social media pages, as well as for marketing activities in the broadest sense, including prize events and competitions, relating to products and/or Services of BCD or third parties; to contact as potential new client the company you represent or belong to in order to propose new business opportunities through our Services, after having identified you through our partner’s lead generation tool on connected platforms  (“Marketing”);
  3. to send marketing communications via e-mail regarding products and services similar to those you have purchased (“Soft Opt-in”);
  4. to create your profile through the use of profiling cookies, if you accept, and by collecting and analysing information on your general activities on the Software and/or the Websites. We will use your profile to provide you with information on other products and/or services that BCD believes may be of interest to you. All the algorithms involved in this automated or semi-automated process are regularly tested to ensure that you are not offered products you are not interested in (“Profiling”);
  5. to create audiences who are similar to the users currently engaging with our Services, by sharing with third parties (namely, social media platforms, such as Facebook and/or Instagram) the hashed Personal Data of users signed up to certain of our Services and show them advertising through such third parties’ social media platforms (“Audience expansion”);
  6. to allow users (external to the Digital Properties) to access BCD systems and carry out any collaboration activity required by BCD clients (i.e., review and/or amend a document, approve the content of a document), as well as to perform videocalls with BCD, if applicable (“Collaboration activities”);
  7. to allow us to improve the functioning of our Services and systems (e.g., use of a caching system to save bandwidth and computation) and to carry out debugging activities, consisting in the detection and correction of one or more errors (bugs) detected in our systems (“Improvement and Debugging”);
  8. to fulfil legal obligations that require BCD to collect and/or further process certain types of Personal Data (“Compliance”);
  9. to collect information about how the Software is used (including files and/or images created when you use the Software should they be stored on the BCD file system), and to prevent or identify any abuse in the use of the Software or of the Websites or any other fraudulent activity. This processing may involve sharing certain data with the relevant client, meaning the company you represent or belong to, in situations where there is a reasonable suspicion of unauthorized or unlawful activities. This is to enable BCD to safeguard its interests, comply with legal requirements, or assist clients in protecting their rights. (“Abuse/Fraud”);
  10. to manage your participation to Events organized by BCD, to record videos of the speakers and attendees for online or printed promotions. Please bear in mind that – by purchasing a ticket and coming to Events organized by BCD – you might be included in photographs and videos which may be used for promotional purposes in the future according to the specific terms set by BCD for the Events (“Events organization”).

Some processing activities within our Digital Properties (such as interactions with chatbots, virtual assistants or lead qualification tools) may involve the integration of third-party technologies. These providers may process certain Personal Data as independent data controllers – for example, to generate analytics, improve their services, or facilitate conversation tracking. In those cases, such third-party providers are solely responsible for their processing activities. Users can request further details on third-party providers by contacting our Data Protection Officer at privacy@beefree.io.

4. Lawful basis and mandatory or optional nature of processing

SUMMARY: BEE Content Design Inc., is the controller of your personal data. We only process your data if we have a lawful basis.

BCD applies the following lawful bases for processing your Data for the purposes indicated in preceding paragraph 3:

  • Provision of the Service: processing for this purpose is necessary in order to be able to provide the Services and allow you to use the Websites and the Software in the execution of the contract that BCD executed with you or the Company you work for and to meet your requests. You are under no obligation to provide BCD with your Personal Data for this purpose, but otherwise, it will not be possible to provide you with any Service.
  • Marketing: processing for this purpose is based on our legitimate interests in expanding our customer base and in carrying out activities aimed at promoting our new products and/or services, as well as events, online courses, etc. At any time, you can object to this processing activity, without any consequence (other than no longer receiving communications of this kind from BCD) by following the instructions in Paragraph 8 of this Privacy Notice.
  • Soft Opt-in: processing for this purpose is based on BCD’s interest in sending you marketing communications by e-mail regarding products and services similar to those you have already purchased through the Software. You can stop receiving these communications, without any consequence (other than no longer receiving communications of this kind from BCD) using the link at the bottom of each of these e-mails.
  • Profiling: processing for this purpose is based on your consent collected through the cookie banner. You are under no obligation to give consent to BCD for this purpose, and you are free to withdraw it at any time without any consequence. You can withdraw any previously given consent by following the instructions in Paragraph 8 of this Privacy Notice or, as regards cookies, the information in the Cookies section.
  • Audience expansion: processing for this purpose is based on our legitimate interest in expanding our customer base by creating audiences similar to the users currently engaging with our Services and showing them advertising via social media.
  • Collaboration activities: processing for this purpose is necessary to provide users (external to the Digital Properties) with our Services. The e-mail address is provided by BCD clients requiring their collaboration. In the limited cases in which BCD intends to record a videocall with users, BCD will ask them to consent for such videorecording.
  • Improvement and Debugging: processing for this purpose is based on our legitimate interest in improving our Services and carrying out debugging and caching activities.
  • Compliance: processing for this purpose is necessary for BCD to fulfil any legal obligations. When you provide BCD with Personal Data, it must be processed in accordance with the applicable legislation, which could involve its storage or disclosure to the Authorities for accounting, tax, or other obligations.
  • Abuse/Fraud: information collected for this purpose will be used exclusively to prevent and/or identify any fraudulent activities or abuses in the use of the Software, thereby allowing BCD to defend itself in any legal proceedings or assist its clients in protecting their rights.
  • Events organization: processing for this purpose is necessary to manage your participation to the Events, to execute the contract that BCD entered into with you or the Company you work for and to meet your requests. You are under no obligation to provide BCD with your Personal Data for this purpose, but otherwise, it will not be possible to give execution to the agreement and participate to the Events.

5. Recipients of Personal Data

SUMMARY: We might share some information about you with our business partners and third-party service providers in order to provide the Service to you or to fulfil BCD’s legitimate business interests. If we sell our business or if we acquire a company or some assets, any of the info which we’ve acquired about you may be disclosed to the counterparty. We may share your data where you use third-party products or have integrated your use of our products with third-party applications that are not controlled by us. We may share data with authorities if we feel it is necessary.

Your Personal Data may be shared with the parties listed below (the “Recipients”):

  • subjects who typically act as data processors or – where appropriate – as autonomous data controllers, meaning: i) persons, companies or professional firms that provide assistance and advice to BCD in accounting, administrative, legal, tax, financial and credit recovery matters relating to the provision of the Services; ii) subjects delegated to carry out technical maintenance activities (including maintenance of network equipment and electronic communications networks); iii) social media platforms which provide us with their services for carrying out advertising campaigns;
  • subjects with whom it is necessary to interact for the provision of the Services (for example: chatbot providers, hosting providers or third-party processing site, like Stripe, to process payment). Please note that chat content may be monitored and recorded by our partner Intercom and its sub-processors for the provision and improvement of services. For details on Intercom’s processing and your rights, please see Intercom’s Product Privacy Notice and Privacy Policy https://www.intercom.com/legal/product-privacy-notice. If you do not agree to such recording and monitoring, please do not engage further in the conversation. You may always use the alternative communication/support channels made available by BCD instead of the chatbot;
  • persons authorized by BCD to process the Personal Data necessary for conducting activities strictly related to the provision of the Services, who adhere to adequate confidentiality and non-disclosure agreements (e.g., BCD employees); Conversation content with the AI chatbot on our Websites may be shared with BCD internal sales team to support follow-up actions;
  • other companies within the ​our company ​Group for internal administrative purposes;
  • in the event of mergers and acquisitions, natural persons authorized by target companies or acquiring companies, their consultants, investors, shareholders and third-party service providers. Such disclosure may be necessary for due diligence purposes or to enable the transition of Services and it is based on our legitimate interest in carrying out corporate activities;
  • if you create a profile on reallygoodemails.com, other members can see your profile information, including a picture you’ve provided, your name and username;
  • subjects, entities or authorities to whom it is mandatory to disclose your Personal Data, for Compliance, Abuse or Fraud purposes, or if provided by law (such as DMCA) or by order of the authorities.
  • clients’ legal representatives or contact persons acting to protect their rights in preventing unauthorized or unlawful activities.

6. Transfers of Personal Data

SUMMARY: We may transfer your information outside of EU, subject to appropriate safeguards.

Since BCD is a US-based company, your Personal Data are processed in the US and may also be shared with Recipients, both internal and external to ​our Company ​Group, outside the European Economic Area. BCD ensures that the processing of your Personal Data by such recipients is conducted in compliance with the applicable legislation. The Personal Data that is shared with such Recipients is limited to the categories of Personal Data that are collected by BCD as outlined in section 2 of this Policy.

All transfers are made applying suitable guarantees, such as adequacy decisions, Standard Contractual Clauses approved by the European Commission or other guarantees considered adequate. You can get more information on these matters writing to: privacy@beefree.io.

If you would like to consult our Privacy Policy for Non-HR Data drafted pursuant to the EU-U.S. Data Privacy Framework Principles (“DPF”), click here.

7. Storage of Personal Data

SUMMARY: The retention period for Personal Data varies based on its purpose: for Service provision, data is kept as long as the license agreement is active; Profiling data is stored until consent withdrawal; Marketing data until objection; Collaboration data until project approval; Debugging data for one year; Compliance data per legal requirements; Abuse/Fraud data until judicial disclosure.

The Personal Data processed for Providing the Services will be kept by BCD for the time strictly necessary for the aforementioned purpose, i.e. as long as there is a license agreement in place (except for certain files or images created when you use the Software, which will be kept for a period of 90 days should they be stored on the BCD file system). In any case, given that this Personal Data is processed to provide you with the Service, BCD may store it for a longer period insofar as it may be necessary to safeguard BCD against possible complaints relating to the Services.

Personal Data processed for Profiling purposes will be stored by BCD until you withdraw your consent. If you withdraw your consent, BCD will no longer use your Personal Data for these purposes but may still store it insofar as it may be necessary to safeguard BCD against possible complaints concerning this type of processing.
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The Personal Data processed for Marketing, Soft Opt-in and Audience expansion purposes will be kept by BCD until you object to such processing using, respectively, the link at the bottom of each Soft Opt-in e-mail or by writing to BCD at the email address indicated in Section 8 below. The Personal Data collected to contact as potential new client the company you represent or belong to in order to propose new business opportunities through our Services will be processed by BCD until you object to such processing.
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Personal Data processed for Collaboration activities will be retained by BCD until final approval of the shared project and/or document.
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Personal Data processed for Debugging purposes will be retained by BCD for one year after the collection.
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Personal Data processed for Compliance purposes will be kept for the period required by the specific obligation or applicable law.
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Personal Data processed to prevent Abuse/Fraud will be kept by BCD for the time strictly necessary for the aforementioned purpose and, therefore, until BCD is required to keep it for disclosure to the judicial Authorities in any legal proceedings (except for certain files or images created when you use the Software, which will be kept for a period of 90 days should they be stored on the BCD file system).

Personal Data processed for Events organization purposes will be retained by BCD for 3 years after the collection. In any case, BCD may store it for a longer period insofar as it may be necessary to safeguard BCD against possible complaints relating to the Events.

8. Rights of the Data Subject

SUMMARY: You have specific privacy rights in relation to your information depending on where you live. We provide you with a number of controls in Your Account settings and you can access your privacy rights by emailing privacy@beefree.io EU Residents have a number of rights that you can exercise by contacting us. We will handle your request timely.
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In addition, certain U.S. state laws give resident users certain additional or different rights with respect to their personal information, feel free to reach out at
privacy@beefree.io Your privacy is important to us, and we are happy to answer any questions you may have.

You have the right to ask BCD at any time:

  • for access to your Personal Data (or a copy of such Personal Data), and any further information on the processing currently in progress regarding it;
  • the correction or updating of the Personal Data processed by BCD, if it is incomplete or out of date;
  • the erasure of your Personal Data from BCD databases;
  • the limitation of the processing of your Personal Data by BCD;
  • to obtain the Personal Data concerning you in a structured, commonly used and machine-readable format;


You can also:


  • oppose the processing of your Personal Data by BCD (e.g. Marketing, Soft Opt-in);
  • withdraw your consent for Profiling purposes.

You can stop receiving Marketing and/or Soft Opt-in using the appropriate links at the bottom of each e-mail received. You can use the same procedure to stop receiving the BCD newsletter, if you previously requested it as a Service.

Your consent to Profiling cookies can be withdrawn using the methods indicated in preceding Paragraph 2.e.

In addition to the above methods, you can also exercise your rights by writing to BCD at the following address: privacy@beefree.io.

In all cases you always have the right to lodge a complaint with the competent Supervisory if you believe the processing of your Personal Data is in breach of the current regulations.

If you are located in the United States, in certain U.S. states, you may have additional rights under applicable state privacy laws, such as the California Consumer Privacy Act as amended by the California Privacy Rights Act. We invite you to read the following section and, if you want more information about your rights, you can contact us at privacy@beefree.io.

Certain U.S. State residents only:

In addition to the above rights, certain U.S. residents, such as residents of California, Colorado, Connecticut, Delaware, Florida, Iowa, Montana, Nevada, Oregon, Texas, Utah, Vermont, Virginia, or Washington, under the existing or enacted privacy law of their jurisdiction, have the following rights and, where applicable, are entitled to exercise the following rights before BCD, at any time:

  • Right to know what information is being collected (i.e. right to access personal information).
  • Right to know what personal information is shared or sold and to whom.
  • Right to delete personal information.
  • Right to correct inaccurate personal information.
  • Right to opt out from certain data processing or marketing if applicable.
  • Right to no discrimination for asserting a privacy right.

We recognize and honor Global Privacy Control (GPC) signals and other universal opt-out mechanisms as valid requests to opt out of the ‘sale or sharing’ of personal information in accordance with applicable privacy laws. For more information about GPC, please visit https://globalprivacycontrol.org. Some browsers offer a Do Not Track (DNT) signal. Our Websites may not respond to DNT to the extent consistent with GPC requirements. Under California’s “Shine the Light” law, California residents may also request certain information regarding our sharing of personal information with third parties for their direct marketing purposes. Further, if you are a California resident under the age of 18, you may request and obtain removal of content you have publicly posted.

In addition to the above method of exercising your rights, applicable residents can use the form accessible at the following website address to exercise their General Right to Disclosure and their Right to Disclosure of Sales:

U.S. Resident Request

9. Amendments

SUMMARY: We will not implement any significant changes to our Privacy Policy without prior notice; however, we recommend visiting this page periodically for updates.

This Privacy Policy has been in effect since the December 22, 2025. BCD reserves to make changes or simply to update the content of the Policy, whether entirely or in part, in the event of changes in the applicable regulations. BCD will inform you of any changes as soon as they are introduced, and they will become binding as soon as they are published on the Websites. We recommend that you consult this section regularly to view the most recently updated version of the Privacy Policy, to be fully aware of the information we collect and the use we make of it.

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